8 must-know facts about the W9 form and how to fill it in

W9 forms are a frequently asked question. has a straightforward response. Each contractor, freelancer or self-employed person who provided service in excess of $600 is required to complete this form. Taxpayers who are legally required to file specific information, as well as a request for the taxpayer identification number & verification on the W9 form, are required to submit this form. 

• Who is required to complete a W-9 form? 

Depending on the type of transaction you’re involved in, you may be required to submit information reports to the IRS. They must not only file documentation with the right Taxpayer Identification Number (TIN) of the individual who is paid or dealt with, but they must also make the necessary withholding tax payments. 

1. Any sum paid to a freelancer, such as a Consultant, 
2. Graphic artists 
3. Writers\sArtists 
4. Actors 
5. Musicians 
6. Custodians 
7. Landscapers 
8. People who can fix things 
9. Architects 
10. Accountants 
11. Investigators who work for private clients 
12. Transactions in real estate. 
13. It was your responsibility to pay the mortgage interest. 

• What are the tax implications of a w9 form? 

W9 should be used to identify the payee by the IRS, as you might expect. It means that when you submit a W9 to the IRS, your income gets entered into their database. According to the various data returns provided by payers, where you are recognized via your W9 form, a computerized system of the IRS will compare the tax return with the data it already has. The Internal Revenue Service (IRS) will be alerted to any anomalies in the tax return & income reporting. If there are any irregularities, some of them may also be audited by the Internal Revenue Service (IRS). 

• How do I complete the W9 form? 

Printable W-9 forms are available online, as well as a fillable W-9 form pdf file that you may download and fill in yourself. 

There are two elements of how to fill out a w9. The payee’s identification information comprises the first part of the document. The validation or signatures is the second part of the process. For the purpose of verifying the identity of the person receiving payments, the Internal Revenue Service (IRS) has devised a straightforward form for collecting basic information about the payee or anyone seeking exemption from the requirement to withhold tax. A W-9 form must include the following information: 

1. The taxpayer’s name is reported on the income tax form. 
2. If the contractor has a business name other than their given name, this should be specified. 
3. All the information you need to know about the type of business you’re running. 
4. The location. 
5. Social Security number or the taxpayer’s id number (TIN). 
6. how-to. 
7. fill out a w9 if you need to 

• Do you have to re-apply for a W9 each year? 

Filling out Forms W-9 isn’t a yearly occurrence because they don’t expire. According to IRS regulations, Forms W-9 are gathered from suppliers who have featured on an IRS “B Notice” list (see Pub. 1281) or with an IRS recommended penalty notice (see Pub. 1586) for the first time in four calendar years. 

• What is the procedure for submitting Form W-9? 

There are three possible methods for submitting W-9s: 

1. In-person, hand it over to the person who requested it. 
2. Send the requester an encrypted copy of the W9 form. 
3. The postal service or a third-party courier company should be used for this. 

• What is the correct EIN or SSN to enter on the W9? 

1. Enter one of the following: sole proprietorship 
2. Using the EIN of an LLC to do business. 
3. Only provide your SSN / EIN if you are a single part LLC and not the individual’s EIN. 

• What if I hesitate to fill out the W-9? What then? 

If you decline to provide the requester with the form w-9 or do not provide it, you would be subject to a significant amount of withholding tax under IRS regulations. As a result of your failure to submit a W9 form, the company may decide not to grant you any other business opportunities. 

• The w9 is not required when? 

Most businesses only need W-9s if they pay more than $600 in a financial year in business-to-business transactions. 

You will not be asked for your SSN / TIN on a form W9 if you make a purchase for personal use, such as in a store. 

Conclusion 

The W9 is an essential tool for freelancers, but it shouldn’t intimidate or worry you. Using this method, your new client can pay you quickly and legally while also ensuring that you are not in violation of any tax laws. A W9 form should be as simple to complete as a contract or bill to deliver.