How to have a great invoicing system for your business 

invoicing system

Invoicing can be a messy business especially if it is not properly maintained. You don’t want to reach a point where your desk has piles and piles of invoices and you don’t know where to start.

As a business owner, irrespective of the size of your business, one of the first things you want to do is to get sorted out is your invoicing. You want to make sure that you have a system in place that works for you and the rest of your company, rather than you working for it.

You will be surprised at the number of companies that had to shut down because their bookkeeping wasn’t maintained. 

If you don’t want to end up in a sticky situation, this article will guide you on how you can have a smooth invoicing system that will work efficiently and keep everything organized.

We will cover a list of steps, and mention how you can also take the help of softwares like Billdu that have lots of features that you can find incredibly helpful in maintaining your invoicing. 


  1. Have a system to keep track of your records. If you had been using a manual invoice system for you had to manually enter every detail, it is time to say goodbye to that. This is not a sustainable way to keep track of invoicing, especially when your business starts to grow. You will want to automate this part as much as you can so that it becomes as easy as pushing a couple of buttons. The way you enter details will also differ if you bill per hour, or have a one-time fee so look into the appropriate software for these.

  2. Have a set payment period and make sure you stick to it. It is okay to have some flexibility for your loyal customers but you will want to make sure that you don’t push it too much. A consistent cash flow and a maintained invoicing system go hand in hand, and you want to make sure that your invoices are being paid when sent out.

  3. Have an effective invoice template. Most softwares have built in templates that will generate beautiful invoices that are highly representative of your brand, and are also easy to use. You don’t have to worry about the design elements of the invoices as these templates will take care of that for you. And more importantly, you can also customize the invoices to your liking! If you are interested, the softwares also has free estimate creator that will help your clients generate price quotes of your services and products.

  4. Have a digital system. Gone are the days when you had hardcopies of invoices. Paper invoices are not only wasteful but they are also difficult to organize and they take up a lot of space. Software like Billdu will help you keep everything on the cloud and minimize your carbon footprint, and will also provide and efficient way to keep track of the invoices.
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