The best 2020 workgroup printer: the best printers for busy offices


The best printers for workgroups in this list are ideal for busy offices with many PCs connected to the network. These printers will allow printing any computer connected to the network, and are best used for offices with 10 or more employees.

The best workgroup printers must be fast and powerful to meet the demand. That means they must have enough built-in memory to store jobs, while having RAM and processors that allow them to keep up with the workload.

They should also be able to print large amounts of documents per month. Therefore, they should not only be fast, but they should also be economical with ink without compromising image quality.

Due to the large number of prints that the best workgroup printers have to handle, they must also have high capacity paper trays, so you don't have to keep filling it with more paper during the workday.

Of course, all the best printers for workgroups will have network connections, either wired through Ethernet or Wi-Fi (or preferably both for maximum flexibility).

Therefore, read on to learn about our selection of the best printers for workgroups, and let our built-in price comparison tool help you find the best deals too.

Xerox VersaLink B600DN

(Image credit: Jim Hill)

The best printer for workgroups

Category: mono laser printer | Print speed: 55ppm | Paper sizes: up to A4 | Paper capacity: 550 | Weight: 22.3kg

Record speed

High paper capacity


Wi-Fi is extra

With a print speed of 55 pages per minute and space for a full ream of paper on board, this compact device can keep a large workgroup printing continuously. While the initial outlay for this monochrome device is high, its operating costs are impressively low, so you should save money in the long run. Although it only prints in black and white, the print quality is excellent.

Brother HL-L5100DN

(Image credit: Jim Hill)

2. Brother HL-L5100DN laser printer

Category: mono laser printer | Print speed: 40ppm | Paper sizes: up to A4 | Paper capacity: 300 Weight: 10.7kg

High printing speed

Compact unit

No built-in Wi-Fi

Small screen

Who says a workgroup printer has to be large and bulky? The Brother HL-L5100DN is a compact printer, but don't be discouraged: this small workgroup printer can handle many jobs, with high printing speed and large paper capacity. However, it lacks some features, such as Wi-Fi, so make sure you can connect it to your wired network. But for small offices where space is very important, this is one of the best printers for workgroups you can buy, and it is also quite economical!

Xerox VersaLink C400DN

(Image credit: Jim Hill)

Category: color laser printer | Print speed: 35ppm | Paper sizes: A4 | Paper capacity: 550 | Weight: 26kg

High paper / toner capacity

Pantone vivid colors

Wi-Fi costs extra

Bulky and heavy

It may seem expensive for a desktop device, but this color laser printer comes with impressive specifications and an elegant smartphone-style interface. It already has a large paper capacity thanks to the 550-sheet tray, but you can duplicate it by adding a second tray. Xerox also includes a generous amount of toner, enough for 2,000 colors or 3,000 mono pages. The five-inch touch screen simplifies setup and operation, and although Wi-Fi is not installed as standard, it is a simple £ 50 upgrade. Most importantly, print quality is excellent with Pantone approved colors They really make your documents stand out.

Kyocera Ecosys P6230cdn

(Image credit: Jim Hill)

4. Kyocera Ecosys P6230cdn laser printer

Category: color laser printer | Print speed: 30 ppm | Paper sizes: up to A4 | Paper capacity: 500 | Weight: 28.3kg

Paper capacity

Fast printing speed

Small display panel

There is no built-in wi-fi

The Kyocera printer comes with a capacity for 500 sheets of paper and large toner cartridges, which makes it suitable for a large workgroup or a busy home office. Print quickly in duplex mode and also works very quietly. If you expect your office to go through a lot of prints every month, then the fact that the Kyocera Ecosys P6230cdn is designed to handle large volumes without having to replenish paper or toner makes this one of the best printers for workgroups that money can buy.

HP LaserJet Pro M227fdw Multifunction Printer

(Image credit: HP)

5. HP LaserJet Pro M227fdw multifunction printer

Print speed: 28ppm | Paper sizes: up to A4 | Paper capacity: 300 sheets | Weight: 16.9kg

Sharp print quality

Fast printing speed



The HP LaserJet Pro MFP M227fdw is a brilliant multifunction device that is one of the best printers for workgroups for small and medium businesses. It has excellent print quality and very fast print speeds, in addition to the 300-sheet paper capacity it should mean that even the busiest offices should not have to refill the printer too often. However, it only prints in monochrome, and is not the fastest laser printer in the world, but offers a good selection of features for the price.

Canon i-Sensys MF735Cx

(Image credit: Canon)

6. Canon i-Sensys MF735Cx

Category: 4-in-1 color inkjet printer | Print speed: 27ppm | Paper sizes: up to A4 | Paper capacity: 250 Weight: 26.5kg

Fast printing speed

Excellent photocopier

Noisy in operation

Touch screen insensitive

The Canon multifunction laser printer has a high build quality, an elegant design (in regards to printers, anyway) and offers many functions to print securely in a large workgroup. You can also scan, copy and send faxes wirelessly from this device. The large control panel with touch screen facilitates configuration and use, and although it is quite noisy, print speeds are nice and fast. Although the initial cost is high, it comes with enough toner for up to 6,300 mono or 5,000 color pages. This means that you should not have to fill it out for a while.

Lexmark B2236dw

(Image credit: Lexmark)

7. Lexmark B2236dw

Category: mono laser printer | Print speed: 36ppm | Paper sizes: up to A4 | Paper capacity: 250 Weight: 6 / 8kg

Compact unit

Fast printing speed

Small display panel

Small boot cartridge

This simple square box provides an affordable means to produce monochrome pages in a small and busy office environment. It can contain 250 sheets of paper and a toner cartridge capable of delivering up to 6,000 printed pages, making it one of the best printers for workgroups, especially for smaller offices where you don't want to spend a fortune on a printer. The included starter cartridge can manage only 700 pages, but by including all the key features, such as Wi-Fi, duplex printing and robust security at a competitive price, we strongly recommend it.

Ricoh SP C261DNw

(Image credit: Jim Hill)

8. Ricoh SP C261DNw

Category: color laser printer | Print speed: 20 ppm | Paper sizes: up to A4 | Paper capacity: 250 Weight: 23.8kg

Vivid color pages

Duplex and Wi-Fi

Noisy and slow

Not easy to use

Ricoh's color printer comes with the essential features, such as Wi-Fi connectivity, duplex mode and built-in secure printing, making it an ideal printer for workgroups. The speed is not the fastest, nor the capacity of 250 sheets is the largest, but the print quality is fantastic, and do not forget that this printer will print in monochrome and color.

Lexmark MB2236adw

(Image credit: Jim Hill)

9. Lexmark MB2236adw

Category: 4-in-1 mono laser MDF | Print speed: 36ppm | Paper sizes: A4 | Paper capacity: 250 Weight: 10kg

Low price point

Small footprint

No front USB port

Small boot cartridge

If you need an all-in-one device to serve a small workgroup in a small office, this economical laser printer makes perfect sense. If it seems a bit heavy, it is because the impressively small footprint is not much larger than an A4 sheet. But that doesn't stop you from swallowing 250 sheets of paper and offering an automatic document feeder that can hold 50 more. Lexmark includes enough black toner for some 700 somewhat stingy monochrome prints, but high capacity replacements are available that can print 6,000 pages. With duplex printing, Wi-Fi and security features included, you can do almost everything a much more expensive MFD can do.


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